Wedding — Scenario Comparison

Scenario	Guests	Subtotal	+ IVA	Best estimate	Status
San José de Puembo — All Inclusive	120	$6,300	$7,245	$7,970	⚠ incomplete
La Casona + Hilton Elite (Menu 2, 120 pax)	120	$10,630	$12,224	$13,447	⚠ incomplete
La Casona + Hilton Elite (Menu 5 premium, 120 pax)	120	$11,350	$13,052	$14,358	⚠ incomplete
La Casona + Barlovento (120 pax)	120	$5,000	$5,750	$6,325	⚠ incomplete
Hacienda Nápoles + Barlovento (150 pax)	150	$5,600	$6,440	$7,084	⚠ incomplete

San José de Puembo — All Inclusive

120 guests

⚠ incomplete

Per person (×120)	$52.50 = $6,300
Venue	n/a
Transport	n/a
Tent	?
Rentals	?
Band	?
Subtotal	$6,300
+ IVA (15%)	$7,245
+ IVA + 10% service	$7,970

Still missing

Tent / carpa (mandatory, est. $1,500–$2,000 + IVA — confirm with San José)
Band / live music
Dance floor
Alcohol (descorche $6–$12 + IVA per bottle)
Special chairs
Wedding planner / decoration

✅ Pros

All-in-one: venue + food + service + DJ + flowers + tables
Honeymoon suite + couples massage included
Only $500 to pre-reserve
Simplest to manage — one main vendor

❌ Cons

Tent adds mandatory unquoted cost
Hard cap of 120 guests in indoor salon
No alcohol included
Hotel setting — less exclusive feel than a hacienda

Closest to budget if tent + extras stay under $2,000 combined. Confirm tent pricing with San José directly.

La Casona + Hilton Elite (Menu 2, 120 pax)

120 guests

⚠ incomplete

Per person (×120)	$49.00 = $5,880
Venue	$4,500
Transport	$250
Tent	n/a
Rentals	?
Band	?
Subtotal	$10,630
+ IVA (15%)	$12,224
+ IVA + 10% service	$13,447

Still missing

Tables, chairs, linens (not in Hilton quote)
Kitchen + service tents for Hilton (quoted after site visit)
Decoration
Band / music
Dance floor
Wedding planner (must be from La Casona approved list)
Alcohol (bring own — corkage included by Hilton)

✅ Pros

Most beautiful venue — exclusive, laguna, 2ha gardens, hacienda
No tent needed — salon included
Bring own alcohol duty-free (corkage included)
New Salón de Recepción available May 2027
3 on-site suites for couple/family
High catering quality from Hilton

❌ Cons

Hilton $49/pax is La Casona-exclusive — cannot reuse at another venue
Hilton package expires Dec 2026 — need 2027 pricing confirmation
Known costs alone already ~$13k (over $10k budget)
50% non-refundable deposit
Wedding planner must be pre-approved by La Casona

Over budget on known costs alone (~$13,447 with IVA+service). Would require budget increase or significant cuts elsewhere.

La Casona + Hilton Elite (Menu 5 premium, 120 pax)

120 guests

⚠ incomplete

Per person (×120)	$55.00 = $6,600
Venue	$4,500
Transport	$250
Tent	n/a
Rentals	?
Band	?
Subtotal	$11,350
+ IVA (15%)	$13,052
+ IVA + 10% service	$14,358

Still missing

Tables, chairs, linens
Kitchen + service tents for Hilton
Decoration
Band / music
Dance floor
Wedding planner
Alcohol (bring own)

✅ Pros

Best menu — langostino + veal ribs is closest to Belgian-Ecuadorian fusion vision
No tent needed — salon included

❌ Cons

$720 more than Menu 2 at 120 pax
Even further over budget than Menu 2

Premium La Casona option. Only realistic if budget ceiling is raised.

La Casona + Barlovento (120 pax)

120 guests

⚠ incomplete

Per person	?
Venue	$4,500
Transport	$500
Tent	n/a
Rentals	?
Band	?
Subtotal	$5,000
+ IVA (15%)	$5,750
+ IVA + 10% service	$6,325

Still missing

Barlovento catering price per person (pending quote)
Tables, chairs, linens
Kitchen tents for Barlovento (confirm if needed)
Decoration
Band / music
Dance floor
Wedding planner (must be from La Casona approved list)
Alcohol (can bring own duty-free)

✅ Pros

Best venue (La Casona) + preferred caterer (Barlovento)
No tent needed — salon included
Full menu customization — Ecuadorian+Belgian fusion confirmed in meeting
Bring own alcohol (duty-free)
3 on-site suites
Barlovento knows the couple's preferences already

❌ Cons

Barlovento transport $500 (no discount vs. Nápoles)
No special rate unlike Hilton Convenio pricing
Catering price unknown — could push over budget
50% non-refundable deposit for La Casona
Wedding planner must be pre-approved

Strong candidate once Barlovento quote arrives. Budget viability depends entirely on their per-person price.

Hacienda Nápoles + Barlovento (150 pax)

150 guests

⚠ incomplete

Per person	?
Venue	$3,600
Transport	n/a
Tent	$2,000
Rentals	?
Band	?
Subtotal	$5,600
+ IVA (15%)	$6,440
+ IVA + 10% service	$7,084

Still missing

Barlovento catering price per person (pending quote)
Tables, chairs, linens, decoration
Band / music
Dance floor
Generator, kitchen tents
Wedding planner

✅ Pros

Largest space — 2,800m² platform, 760 parking spots
Barlovento transport free at Nápoles (saves $500 vs. La Casona)
$400 venue discount with Barlovento
Bring own alcohol
Private chapel on-site
20% discount on pre-wedding events
Best fit for 150 guests

❌ Cons

Tent cost adds $1,150–$2,000 on top
Catering price unknown
Most assembly required — everything separate
Open-air: weather risk
Main house stays closed (less intimate feel)

Most budget-friendly venue combo if Barlovento's catering is reasonable. Tent already priced in ($2,000 mega estructura). Critical: get Barlovento per-person quote.

Decision	Options	Deadline	Notes
Venue	San José / Hacienda Nápoles (+ Barlovento)	TBD	La Casona + Hilton likely over budget — San José or Nápoles more realistic
Year	2026 vs 2027	TBD	Hilton catering quote expires Dec 2026 — ask about 2027
Guest count	~120 vs ~150	TBD	Affects which venue is viable
Catering at La Casona	Hilton Elite vs Barlovento vs other	TBD	Hilton quote in hand; Barlovento meeting notes captured
Menu style	Ecuadorian + Belgian fusion	TBD	Key preference from Barlovento meeting
Wedding planner	María Ángeles Andrade / Dany Villagomez / other	TBD	Both recommended by Alicia de Barlovento

La Casona de Puembo

Dana Merino — lacasonapuembo@gmail.com — +593 93 950 4168

○Is a 2027 date still available?
○What is the venue fee for 2027 (confirm $4,500 + IVA)?
○Does the new Salón de Recepción (available May 2027) change the price?
○What are the approved rental companies for tables/chairs/linens?
○What does a typical kitchen tent cost through your recommended vendors?
○Can Hilton Elite (Hilton Colón) cater at La Casona in 2027 — will they quote a 2027 package?
○Is the Suite King truly included in the $4,500 price, or is it a separate add-on?

Hilton Elite Events (catering at La Casona)

Jonnathan Castro — Jonnathan.castro@hiltoncolon.com — 0992997788

○The package is valid until Dec 2026 — will you quote a 2027 price?
○Can you cater at Hacienda Nápoles as well (not just La Casona)?
○Is the $250 transport fee fixed or does it depend on guest count?
○What does the kitchen tent cost (quoted separately after site visit)?
○Can we customize the menu (e.g., add Belgian-Ecuadorian fusion touches)?
○How does the open bar / alcohol work — we plan to bring duty-free alcohol?
○What is the mesa reanimadora option — price and what it includes?

Grupo Barlovento (catering at Nápoles)

Alicia at Barlovento / Instagram @grupo.barlovento

○What is the price per person for our preferred menu (Ecuadorian + Belgian fusion)?
○Can you confirm transport is free when we use Nápoles as the venue?
○What does the mocktail/mixer service cost per person ($2.50 confirmed)?
○Is the "mesa reanimadora" ~$15/pax — what does it include?
○Can you include Belgian chocolate elements (we'd bring Neuhaus chocolates)?
○What is the minimum guest count for your package?
○Do you handle rental coordination (tables, chairs, linens) or is that separate?

Hacienda Nápoles

Ma Fernanda Crespo A — hacieventos@gmail.com — +593 99 923 5351

○Is a January 2027 date available?
○Confirm prices still valid: $3,600 (Barlovento) / $4,000 (standard) + Mega Estructura $2,000?
○Do prices include IVA or not?
○The quote is for "up to 200 guests" — is there a minimum?
○What does the "equipo de control general" (8 people) actually do?
○What rental companies do you recommend for tables/chairs/linens/decoration?
○Is a generator included or does the client rent it?

San José de Puembo

02 2390 264 — sanjosedepuembo.com

○Is there a 2027 price update (current quote shows $52.50/pax)?
○Can the guest count exceed 120 with a tent — what's the extra cost?
○What DJ/music is included exactly (disco móvil = DJ only, or also sound system)?
○Can we bring our own wine/champagne — confirm descorche fees ($6 vino/$12 spirits)?
○What does a typical wedding decoration package cost through your planners?
○Is there any noise curfew beyond the 22h cutoff?

Wedding Planners (shortlist from Barlovento recommendation)

○María de los Ángeles Andrade: 099 252 2687
○Dany Villagomez: 098 471 8086
○Have you worked at La Casona de Puembo? Are you on their approved list?
○What is your fee structure?
○Can you coordinate rental vendors (tables, chairs, linens, kitchen tent)?

San José de Puembo

venue+catering

02 2390 264

Hotel & Convention Center. All-inclusive package. Max 120 in indoor salon (tents extra). Part of Ascend Hotel Collection / Choice Hotels.

Hacienda Nápoles

venue

Ma Fernanda Crespo A — +593 99 923 5351 — hacieventos@gmail.com

Venue only. Open-air hacienda with 2800m² platform. Free vendor choice (with authorization) or use partner Grupo Barlovento for catering discount. Capilla privada optional.

La Casona de Puembo

venue

Dana Merino — lacasonapuembo@gmail.com — +593 93 950 4168

Exclusive private venue. Up to 300 guests. 553m² salon, 2ha gardens, laguna, casa hacienda with 3 suites. New 'Salón de Recepción' available from May 2027. Wedding planner must be pre-approved by La Casona.

Elite Events by Hilton Colón Quito

catering

Jonnathan Castro — Jonnathan.castro@hiltoncolon.com — T: (+593-2) 3828 350 ext.1363 — C: 0992997788

Catering-only vendor. Has a 'Paquete Locación Convenio' exclusively for La Casona de Puembo. Min 100 guests. Comes to external venues.

Grupo Barlovento

catering

Alicia (contact at Barlovento)

Preferred catering partner of Hacienda Nápoles. Using them at Nápoles gives $400 discount on venue (locación $3600 instead of $4000). Transport $500 if NOT at Nápoles. Can bring own alcohol (duty free), they provide barman. Mesa reanimadora ~$15/pax. Mocktail mixers $2.50/pax.

💒 Wedding Scenarios

At a glance

San José de Puembo — All Inclusive

La Casona + Hilton Elite (Menu 2, 120 pax)

La Casona + Hilton Elite (Menu 5 premium, 120 pax)

La Casona + Barlovento (120 pax)

Hacienda Nápoles + Barlovento (150 pax)

La Casona de Puembo

Hilton Elite Events (catering at La Casona)

Grupo Barlovento (catering at Nápoles)

Hacienda Nápoles

San José de Puembo

Wedding Planners (shortlist from Barlovento recommendation)

San José de Puembo

Hacienda Nápoles

La Casona de Puembo

Elite Events by Hilton Colón Quito

Grupo Barlovento